Arkansas Entomological Society Constitution
Article I. Name
This corporation, chartered under the laws of Arkansas in the name and style of the “Arkansas Entomological Society”, herein and after called the “Society”, is formed as an education institution, not contemplating financial gain or profit.
Article II. Purpose
The object and purpose of the Society is to foster entomological accomplishment among its members and to promote the science of Entomology through the encouragement of (1) association and free discussion among all entomologists; (2) to encourage research in any entomological problem; (3) to assist in securing any needed funds or facilities for entomological work; (4) to bring about a closer coordination and understanding between research, regulatory, educational, and commercial entomologists.
Article III. Membership
Section 1. – Membership: Memberships shall be open to all persons interested in entomology.
Section 2. – Procedure to Obtain Membership: Any person desiring to become a member of the Society shall do so by application to the Secretary-Treasurer. A person shall become such member upon approval of a majority of the Executive Committee and the payment of such dues as me be established by the Executive Committee.
Section 3. – Member in Good Standing: One who is current in payment of dues.
Section 4. – Transferability: Membership in the Society shall not be transferable or assignable.
Article IV. Membership Rights
Section 1. – Voting: Each member in good standing shall be entitled to one vote at any regular or special meeting. Voting by proxy shall not be allowed.
Section 2. – Privileges: All members in good standing shall have equal privileges as to presentation of papers and discussion at meetings.
Section 3. – Termination of membership: Upon the cessation of membership of any member of the Society at any time for any reason or cause, all rights, title, and interest in and to any and all of the Society’s assets shall automatically cease and terminate.
Article V. Dues
Section 1. – Annual Dues: The annual dues for membership in the Society shall be such amount as may be established by the Executive Committee from time to time.
Section 2. – Time of Payment: The Executive Committee shall set such times during each year as it deems advisable for the payment of annual dues by members. The name of a member more than one year in arrears payment of dues shall be dropped from the roll, provided two notices of indebtedness shall have been mailed to him, and such members shall have no further rights in the Society as provided by Article IV of the Constitution.
Article VI. Meetings of the Society
Section 1. – Annual Meetings: The society shall hold annual meetings at such times and places as may be designated by the Executive Committee and specified in the notice thereof, for the purpose of conducting such business as may be properly brought before the meeting.
Section 2. Registration Fee: A registration fee, in an amount to be determined by the Executive Committee, shall be paid at the annual meeting by all members and non-members who attend.
Section 3. – Special Meetings: Special meetings of the Society shall be held at any time at such place as may be specified in the waiver of notice thereof, whenever called by the President or any two or more members of the Executive Committee.
Section 4. – Notice: Notice of all members of the Society, annual and special, stating the time, place, and agenda shall be mailed to each member by the President, Secretary-Treasurer, or Executive Officer calling the meeting not less than 7 days prior to the meeting.
Article VII. Officers
Section 1. – Officers: The offices of the Society shall consist of President, President-Elect and Secretary-Treasurer. The President-Elect and Secretary-Treasurer shall be elected by and from the membership by a majority vote of those present at the regular annual meeting or any meeting held in lieu thereof for that purpose. The first President of the Society shall be elected by and from the membership at the organizational meeting for a term extending to the next annual meeting. Thenceforth, the President-Elect shall automatically accede to the office of President at each annual meeting, or should the President be unable or unwilling to act for any reason. Nominees for such elective offices of the Society shall be selected by a Nominating Committee of three members appointed at the annual meeting by the President. Nominations may also be presented from the floor. The President and the President-Elect shall hold the office from the date of election at the annual meeting until the election of their successors at the next date of election at the annual meeting and shall not be eligible for re-election of the same office for a successive term. The Secretary-Treasurer shall hold office from the date of election at the annual meeting until election of their successors at the third following annual meeting and shall be eligible for re-election. No member may occupy more than one office at any one time.
Section 2. – Powers of the President: The President shall be the chief executive officer of the Society and shall preside at all meetings of the Society and Executive Committee, have and exercise general and active management of the society, execute all contracts in the name of and on behalf of the Society, and perform such other duties as assigned by the Executive Committee.
Section 3. – Powers of President-Elect: In the absence of the President, or in case of his failure to act, the President-Elect shall have all the powers of the President and shall perform such other duties as shall time to time be imposed upon him by the executive committee.
Section 4. – Powers of the Secretary-Treasurer: The Secretary-Treasurer shall attend and keep the minutes of all meetings of the Executive Committee, shall have charge of the records and seal of the Society, and shall, in general, perform all the duties incident to the office of Secretary-Treasurer of the Society. The Secretary-Treasurer shall keep full and accurate accounts of receipts and disbursements on the books of the Society and shall deposit all monies and other valuable properties and effects in the name of and to the credit of the Society in such depository or depositories as may be designated by the Executive Committee. The Secretary-Treasurer shall disburse funds as may be ordered by the Committee, taking proper vouchers for such disbursements; and shall render to the Executive Committee, whenever it may require, an account of all his/her transactions as Secretary-Treasurer and of the annual financial condition of the Society.
Article VIII. Executive Committee
Section 1. – Members and Qualifications: All properties, property rights, objects and purposes of the Society shall be managed,
promoted, and regulated generally by an Executive Committee to consist of the immediate
past President, the President, President-
Elect and Secretary-Treasurer of the Society. Any three officers shall constitute a quorum for the transaction of business.
Section 2. – Annual Meeting: The Executive Committee shall not be required by this Constitution to hold regular meetings but may, by resolution, establish such order of meetings as it deems desirable. Special meetings of the Committee shall be held at any time at such places as may be specified in the notice or waiver thereof, whenever called by the President or any two or more officers.
Section 3. – Vacancies: Any vacancies in the office of any officer, however occasioned, may be filled, pending the election of his successor by the Society, by a majority vote of the remaining Executive Committee.
Article IX. Committees
Section 1: Specified and detailed work of the Society shall be done by committees. The president shall appoint a chairperson of each committee. The chairperson of each standing committee shall appoint the committee members and, together with the President-Elect, will designate the chairperson-elect of the committee. These appointments shall be subject to the approval of the President. Any member can be appointed as committee chairperson or committee member. The Executive Committee will have the authority to set up any needed committees.
Article X. Miscellaneous Provisions
Section 1: All checks and drafts shall be signed in such a manor as the Executive Committee may from time to time determine.
Section 2: At all duly constituted meetings of the Society or the Executive Committee of the Society, 15 members in good standing or three officers, respectively, shall constitute a quorum for the transaction of any business presented at such meetings.
Section 3: All notices required to be given by the Constitution relative to any regular or special meeting of the Society or the Executive may be waived by the Executive Committee or members entitled to such notice, either before or on the date of the meeting and shall be deemed equivalent thereto. Attendance at any meeting of the Society of Executive Committee shall be deemed a waiver of notice thereof.
Section 4: If for any reason the Society shall disband, any and all assets shall be transferable to the Southeastern Branch of the Entomological Society of America.
Article XI. Amendments
Section 1: This Constitution may be altered of amended or By-Laws adopted by a majority vote of the quorum present at any annual or special meeting thereof, provided that notice of such proposed amendment or By-Laws shall have been set forth in the notice of the meeting.
This 15 th day of May, 1991.